Journal Voucher
Introduction
Journal entries help to record transactions in a financial accounting system. These entries help to transfer balances from one account to another, such as closing an account balance or to transfer an opening balance. Journal entries also allow the recording of other business transactions, such as debits and credits.
Mandatory Fields
| Mandatory Fields |
|---|
J V Date Validation - Date must be between Financial Year Start Date & End Date. |
Features
| Features |
|---|
| Create New |
| Modify - If System lock is applied to the document, this option will be disabled. |
| Delete - If System lock is applied to the document, this option will be disabled. |
| Details To views details of JV ℹ️ Difference between Debit/Credit totals If there is any difference between Debit Total & Credits Total.
|
| Print JV J V No. From To Validations - Selected journal vouchers may not belongs to this particular bank. - At once time only 100 journal vouchers can be printed. |
| Duplicate JV - Helps to Duplicate entire JV at once click. Validations- You can only duplicate current year JV If you are trying to Duplicate JV prior or after to Current Financial Year then this validation will show. - Debit/Credit totals must be equal If Debit entries Total is not tallied with Credit Entries then this Validation will show. - Doc Type of all lines must be GL For all lines Document type must be in GL for Duplicate. |
Journal Voucher Account - Mandatory Fields
| Mandatory Fields |
|---|
| Document Type - When JV type is selected as Accounts/MIS then GL will show only. GL - Journal entry related to business transactions for transferring form one A/c to another A/c like Expense Payable A/c transfer into current Expense A/c. OA - Receipts from customers. AD - Advance Payments / Receipts from customers or to Vendors. SI - Create Journal Receipt of Sales Invoice using Ref no. and Refdate PB - Create Journal Payment of Purchase Bill using Ref no. and Refdate |
| Account Particulars - Select from Charts Of Accounts Master. - Applicable only for GL Document Type. - Only will show those A/c heads which A/C type is not in Bank/Cash, Customer, Supplier and A/c head must be as active. |
| Select Debit / Credit - Select type of transaction - Applicable for GL only. |
| Member/Vendor Name |
| Amount - Due Amount of Ref No / Ref Date is 0 or Negative. - Amount must be more than zero |
| Notes - Previous Line contain no narration. Please select coppy narration as Y - Notes needs to be Empty as copy narration is set to Y |
| Copy Narration to next line - Yes , No < |
Journal Voucher Account - Optional Fields
| Optional Fields |
|---|
| Ref Date - Applicable only for SI, PB. |
| Ref No - Applicable only for SI, PB. Validations - Ref No should have 6 digits. - Refno / Ref Date may be wrong. Filled Ref no. must be available in Selected Document type on selected Ref Date other wise System will show this Validation . |
| Document Type - General Ledger(GL), On Account Receipt(OA), Advance Payment(AD), Sales Invoice(SI),Purchase Bill(PB) etc. |
Journal Voucher Account - Features
| Features |
|---|
| Create New - If JV is created by System, this option will be disabled. |
| Modify - If System lock is applied to the document, this option will be disabled. |
| Delete - If System lock is applied to the document, this option will be disabled. |
Import JV Validations - Uploaded csv file name should be ImportJV - If lines are already available in the JV, this option will be disabled. |