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RTGS / NEFT Master

RTGS / NEFT Master

RTGS / NEFT Master - User Guide

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📈 Business Impact

The RTGS Master digitizes society outflows. It centralizes all Vendor Bank Details, ensuring that online transfers are made to the correct accounts and generates professional Bank Transfer Advice letters, reducing the time spent on manual bank portal entries.

⚡ Quick Start: Setting Up a Transfer Profile

  1. Access: Navigate to Masters > RTGS Master.
  2. Details: Select the Vendor (from Vendor Master) and enter their Bank Account No, IFSC Code, and Account Type.
  3. Verify: Ensure the Beneficiary Name matches their bank record exactly.
  4. Deploy: Use this profile during Payment Vouchers to generate bulk bank upload files or advice letters.

🗺️ Digital Payment Flow 

graph LR
    Master[RTGS Master] --> Vouc[Payment Voucher]
    Vouc --> Advice[Bank Advice Letter]
    Advice --> Upload[Bulk Upload File CSV]
    Upload --> Bank[Bank Portal Import]
    
    style Master fill:#f9f,stroke:#333,stroke-width:2px

1. Introduction 📝

The RTGS Master acts as a “Beneficiary Address Book” for the society. It stores the sensitive bank information required for making National Electronic Fund Transfers (NEFT) or Real-Time Gross Settlement (RTGS) payments.

2. Usage in Transactions 🔄

  • 🧾 Payment Vouchers: When a payment is marked as “Electronic,” the system pulls the bank details from the RTGS Master.
  • 📄 Advice Letters: Prints a formal request to your society’s bank (with all beneficiary details) to process the payment.
  • 📦 Bulk Uploads: Generates a CSV or Excel file that can be uploaded directly to most corporate banking portals (HDFC, ICICI, SBI) for bulk processing.

3. Related Reports 📊

  1. 📋 NEFT / RTGS Log: A tracking report of all electronic instructions issued by the society.
  2. 📉 Beneficiary Register: A checklist for reviewing all stored vendor bank details.
  3. 🏦 Bank Reconciliation: The reference numbers generated during RTGS transfers are used for automated matching.

4. Key Security Fields 🔍

  • IFSC Code: Vital for routing the transaction to the correct branch.
  • Beneficiary Name: Used as the “Pay To” name in bank verification.
  • Mobile / Email: For sending payment alerts to the vendor.

5. Interface Walkthrough 🔄

Browse RTGS Master

The Index Page provides a central repository of all registered beneficiaries.

  • Vendor Snapshot: View Bank Name, A/c No, and IFSC code at a glance.
  • Quick Actions: Export all details to Excel or use the Import tool for bulk updates.
  • Status Filter: Quickly identify active or inactive transfer profiles.

RTGS Index Page

View & Manage Details

Clicking on a Vendor Name opens the Details View, which contains all sensitive banking information.

  • Beneficiary Profile: Comprehensive view including Vendor ID, Branch, and Email for alerts.
  • Maintenance: Use the Modify button to update bank details or Delete to remove obsolete profiles.
  • Workflow: Direct navigation back to the master list using the “Back” button.

RTGS Details Screen

6. Best Practices / Tips 💡

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  • Collect Cancelled Cheques: Always ask vendors for a cancelled cheque or bank passbook copy before entering data in the RTGS Master to avoid “Account Not Found” errors.
  • Bulk Import: Use the RTGS Mst Import tool to upload multiple beneficiary details at once when migrating systems.
  • Double Verify IFSC: Use the system to verify the Bank and Branch name associated with an IFSC before saving.
  • Audit Trails: Regularly review the RTGS master for changes; any modification to bank accounts should be approved by the society treasurer.
Cheque MasterOpening Balance Master