ERP Log Report

ERP Log Report - User Guide

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âš¡ Quick Start: auditing actions

1. Access: Navigate to System Tools > ERP Log Report.
2. Filter: Select a Date Range and (optional) a specific User.
3. Analyze: Review the log to see which system page was accessed, what action was performed (Create/Update/Delete), and the exact time of the event.
4. Export: Use the Print (Excel) button to download a spreadsheet for deeper investigation or audit submission.

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🗺️ Audit Process Flow

graph LR
    Action[User performs action] --> Log[Auto-Logged in System]
    Log --> Report[ERP Log Report]
    Report --> Audit[Internal Audit / Dispute Review]
    
    style Log fill:#f9f,stroke:#333

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1. Introduction 📝

The ERP Log Report records the “Who, What, and When” of your ERP environment. In a multi-user society where different staff or committee members have access, this report protects the integrity of your data by identifying the source of any changes.

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2. Usage Scenarios 🔄

• 🔍 Dispute Resolution: If a member claims their payment was recorded late, the admin can check the logs to see exactly when the receipt was entered and by which user.
• 🛑 Data Deletion Review: If a critical record goes missing (e.g., a Vendor bill is deleted), the log shows who deleted it and at what time.
• 🖥️ Activity Monitoring: Check which modules are being used most frequently by the staff.

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3. Data Visibility 🔍

The report provides the following key fields:

• Log Date & Time: The exact timestamp of the activity.
• User Name: The login ID of the person performing the action.
• Page Name: The module being accessed (e.g., InvoiceCreate, AccountMstDetails).
• Action Type: Whether it was a view, addition, modification, or deletion.
• Details: Additional context about the record impacted (e.g., Invoice Number or Ledger Name).

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4. Best Practices / Tips 💡