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Cheque Master

Cheque Master

Cheque Master - User Guide

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📈 Business Impact

The Cheque Master professionalizes society payments. Automating cheque printing eliminates manual writing errors, provides a precise digital register of all issued cheques, and ensures that every payment is tracked from the moment it leaves the office.

⚡ Quick Start: Adding a Chequebook

  1. Access: Navigate to Masters > Cheque Master.
  2. Setup: Click Create New and select the Bank Account (from Account Master).
  3. Range: Enter the From Cheque No and To Cheque No of your physical chequebook.
  4. Print Configuration: Set the dimensions (Top/Left margins) according to your bank’s specific cheque leaf format.

🗺️ Payment Life Cycle 

graph LR
    Master[Cheque Master] --> Vouc[Payment Voucher]
    Vouc --> Print[Automated Cheque Print]
    Print --> Reg[Cheque Register Report]
    Reg --> Reco[Bank Reconciliation]
    
    style Master fill:#f9f,stroke:#333,stroke-width:2px

1. Introduction 📝

The Cheque Master is used to manage the physical chequebooks held by the society. It allows the system to auto-increment cheque numbers during payments and facilitates direct printing on the physical cheque leaves.

2. Usage in Transactions 🔄

  • 🧾 Payment Vouchers: When creating a payment, the system identifies the next available number from the Cheque Master for the selected bank.
  • 🖨️ Cheque Printing: Directly prints the Payee Name, Date, Amount (in words and figures), and “A/c Payee Only” on the cheque leaf.
  • 🛑 Cheque Cancellation: Tracks “Voided” or “Cancelled” cheques to ensure the numeric sequence is always accounted for.

3. Related Reports 📊

  1. 📋 Cheque Register: A list of all cheques issued, including date, amount, vendor, and status.
  2. 📉 Cheque Position Report: Shows used vs. unused cheques in each registered chequebook.
  3. 🏦 Bank Recon: Identifies which issued cheques have been cleared by the bank and which are still “Outstanding.”

4. Key Configuration Fields 🔍

  • Bank Account: Linkage to the specific ledger in the Account Master.
  • Cheque Printing Margins: Fine-tune the position of text in millimeters (mm) for the Payee, Date, and Amount fields.
  • Range (From/To): Ensures the system doesn’t generate numbers outside your actual chequebook.

5. Interface Walkthrough 🔄

Browse Cheque Master

The Index Page provides a comprehensive view of all active chequebooks and issued cheques.

  • Search & Filter: Quickly find cheques by Number, Bank, or Status (Issued/Unissued).
  • Direct Access: Navigate to “Create New” or “Cheque Position” for configuration.

Cheque Index Page

Configure Cheque Position

The Cheque Position screen is where you fine-tune the printing coordinates for your physical cheque leaves.

  • Precision Control: Set exact X/Y positions for “A/c Payee”, “Date Box”, and “Payee Name”.
  • Standard vs Custom: Compare standard system positions with your custom adjustments.
  • Verification: Use the “Print Dummy Cheque” to verify alignment on plain paper.

Cheque Position Screen

6. Best Practices / Tips 💡

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  • Test Before You Print: Always print a sample on a plain A4 sheet first and hold it against a physical cheque leaf to verify margin accuracy.
  • Cancel Unused: If a cheque leaf is physically damaged, mark it as “Cancelled” in the system to maintain the audit trail of that specific number.
  • One Master per Book: Create a new record in the Cheque Master for every new chequebook received from the bank.
  • Sync with Recon: Use the Cheque Master as your primary reference when performing monthly bank reconciliations.
BSIE MasterRTGS / NEFT Master