Voucher / Receipt

Introduction

It helps to manage Vouchers/receipts of customers, vendors, income, and expenditures. Voucher creation will be done in two parts. The main level and then the line level.

Mandatory Fields

Mandatory Fields
Voucher Date Validation - Date must be between Financial Start Date and End Date.
Bank / Cash Name - Select from Charts Accounts where Account Type is in Bank/Cash.
Payment Mode - Not Applicable, RTGS, NEFT,Manual Cheque - Print Cheque through System - To print cheques using cheque master available cheques.
Cheque No (Only for bank) Validations - This cheque is not available in cheque master for this Bank / Division - This cheque is already issued. You can not print this cheque.
Cheque Date (Only for Bank) Validation - If the cheque date is selected 3 months before the Voucher date or 6 months later than the voucher date, then System will show the correct date range for the Cheque date.

Optional Fields

Optional Fields
Drawn On
UTR No

Features

Features	Description
Create New	To create new Voucher
Modify	If lock is applied to the document, this option will be disabled. - If Voucher is Post Dated, it will redirect you to the PDC modify Page, where you can Modify the Voucher Date. Not yet implemented
Delete	If lock is applied to the document, this option will be disabled.
Print / Email	Select Bank Name - Select from Bank Master Voucher No. From To. Validations - Selected vouchers may not belong to this particular bank. - Email may be sent only when Refdoc is PB or AD. Not yet implemented
Voucher Details	To show voucher details index
Duplicate Voucher	- Helps to Duplicate entire voucher at once click. - Only will show when Document type is GL for all lines in Voucher. Validation -Duplicate Voucher could not succeed as there is insufficient balance. If the Document type is GL or AD and its Debit transaction and Allow negative for selected Bank is N in Charts of Account, this Validation will show
Other Operation	1. Authorize Cheque 2. Cancel / Stop Cheque - To cancel the cheques. Not yet implemented 3. Print Cheque - To print cheques for given cheque types. Mandatory Fields Cheque No - Select from Cheque Master. Payee - Needs to fill only for GL Document type. Cheque Type - A/c Payee Only, Bearer, RTGS Cheques Validations - This Cheque is not available in cheque master for this Bank / Division If Selected Cheque no. is not available in cheque master for selected Bank, Division. then System will show this validation. - This Cheque is already issued. You can not print this cheque. If Cheque no. status is in issued in cheque master or already used for another voucher than System will show this validation . - Only Payment voucher can be printed. If Voucher Type is receipt thann System will show this Validation 4. Process Cheque Return - To return the cheques. 5. Update Reco Date 6. Upload Document - For Uploading supported Document. - Only PDF format is allow. 7. Re-Upload Document/Download 8. Cheque Status - To authorize cheques for printing. Not yet implemented
Import Voucher	Select Bank Name Select Mode of Payment Validations - Uploaded CSV file name should be ImportVoucher - Import csv file to get voucher report. Not yet implemented
Multiple Print	Prints voucher for given dates

Voucher Accounts - Mandatory Fields

Mandatory Fields
Document Type - GL, OA, AD, SI etc.
Account Particulars - Select from Chart Of Accounts Master
Reference No
Reference Date
Debit / Credit - Debit, Credit
Select Vendor/Member - Select from Vendor/Member Master Validation - You may not add different vendor accounts in a single payment voucher. In single voucher if you are trying to add 2 different vendors or more then for Document type PB or AD then System will show this Validation.
Ref No Validation - Ref No must be 6 digit only
Ref Date Validation - Ref No / Ref Date can not be found
Amount Validation - Amount must be between 0.01 - 999999999.99 -Due Amount for this Ref No / Ref Date is [Amount] Only - Insufficient balance in selected Bank / Cash. If Document type is not OA and its Debit transaction and Allow negative for selected Bank is N in Charts of Account then System will show this Validation.
Notes
Form Validation - System Vouchers are being DONE, User cannot Create Voucher.. In System Parameter if Sys Condition for [Is Voucher Import From XL] is off then System will show Validation.

Voucher Line - Features

Features
Create New
Add Multiple - Only will show at line level creation when document type is SI or PB. - Will show list of Document of Payments/Receipts for Selected Party on selected Ref Date Range. - Using this list data for add multiple just you need to fill amount System will automatically create lines. Validations - For selected Document, Receipt/Payment amount can not be greater then System Due Amount or Bill amount. - Insufficient balance in selected Bank / Cash. If Allow negative for selected Bank is N in Charts of Account then System will show this Validation . - System Vouchers are being DONE, User cannot Create Voucher.. In System Parameter if Sys Condition for [Is Voucher Import From XL] is off then System will show Validation. Not yet implemented
Modify Not yet implemented
Delete
Modify Reference No. and Reference Date - Only for AD Document type. To modify reference no. & reference date. Validations - Document No/Date may not belong to this Party.. Filled Ref no. must be available in Selected Document type on selected Ref Date for selected Party other wise System will show Validation - The Bill amount does not match the original amount in this voucher If Voucher amount is not same as Bill amount the this Validation will show. Not yet implemented