Purchase Bill
Introduction
This feature helps to record purchase bills for goods and services.
Mandatory Fields
| Mandatory Fields | Description/Validation |
|---|---|
| System Bill No | System generated |
| System Bill Date | Date must be between FY Start AND FY End. Future Dates are not allowed. |
| GST Type | Select from Gst Type |
| Supply State | Supply From (State) is mismatched with GSTIN of Vendor |
| Sub No | System generated, Auto Incremented |
| Vendor / Branch Name | Select Vendor from Vendor Mst |
| Input Tax Credit | 1. Is Eligible 2. Not Eligible 3. Not Applicable |
| Vendor Bill No | Vendor Bill No Format is Invalid. Check for duplicate Vendor Bill No. |
Allow Duplicate Vendor Bill No Please Select Yes for By Pass duplicate Bill |
Yes/No |
| Vendor Bill Date | Vendor Bill Date cannot be later than bill date. Bill date must after the Last Bill Date |
| Vendor Bill Amount | Vendor Bill Amount must be greater than zero. Vendor Bill Amount must be between 1 - 9999999.99 |
| TDS Code | On create will be fetch from Member Master On modify Modification is applied for only registered entity |
| Due Date | By Default 01-Jan-01 |
Optional Fields
| Optional Fields | Description/Validation |
|---|---|
| Discount / Round Off | Discount Rdg must be between 0 - 99999.99. Round off should be up to 25. |
| TCS Amount | TCS Amount must be between 0 - 999999.99 |
| Freight, Octroi, Carriage & Packing | Freight Charges must be between 0 - 999999.99 |
| Notes | Notes needs to be up to 250 characters. |
Features
| Features | Description/Validation |
|---|---|
| Create New | For Creating the new Bill |
| Modify | For Modifing the Bill |
| Delete | For Deleting the Bill |
| Connected Docs | To view which all documents are linked with the Bill |
| Make Voucher Against Bill | To create payment voucher. Only shows when authorization of payment is Yes and bill type is Reverse Charge or Direct Purchase. Validations: Insufficient balance in selected Bank / Cash. Voucher Amount can’t be greater than Value less TDS / GST. Voucher Amount can’t be zero. System Vouchers are being DONE, User cannot Create Voucher.. If Sys Condition for [Is Voucher Import From XL] is off, then System will show Validation. |
| Upload Bill | To upload a bill in PDF format. |
| Modify Other Info | Availed in 3B on Shown in 2B on GST Reco Status Not Set |
| Download Bill | To download a bill in PDF format. |
| Reupload Bill | To Re-upload a bill in PDF format. |
| View | To view Connected Docs |
| Authorize for payment | For authorization of bill for payment. |
| Revoke Authorization | For revoking the authorization. |
| Discrepency Index | |
| Create PDN | If there is difference between Bill Amount & Vendor Bill Amount then You may not create PDN |
Bill Item - Mandatory Fields
| Mandatory Fields | Description/Validation |
|---|---|
| Bill No | From main level |
| Account Particulars | Select from Chart off Accounts Master |
| Amount | Value must be between 1 and 999999999.99 |
| GST Code | Select from GST Rates Master |
| Taxable Amount | Taxable Amount must be between 0 - 9999999.99 |
Bill Item - Optional Fields
| Optional Fields | Description/Validation |
|---|---|
| Notes | Notes needs to be upto 250 characters |
Bill Item - Features
| Features | Description/Validation |
|---|---|
| Create New | |
| Modify | |
| Delete | |
| Import Non GRN | Uploaded CSV file name should be ImportNonGRN |