Party

Introduction

Handle the master data of customer / vendor, branch, GSTIN, PAN, credit period, payment term etc.

Mandatory Fields

Mandatory Fields
Party Type - Customer, Supplier, Own company Details
Party Name Validations - Party name may not contain ‘&’ - Party Name may be upto 75 characters.
Short Name Validation - Short Name may be upto 50 characters.
Party Group - Select from Party Group Master
Party Category - Select from Party Category Master
Party Segment - Select from Party Segment Master
Link to A/c (as per chart of accounts) -Member Control A/C, Vendor Control A/C, etc - Select from Charts of accounts where account type is in Customer or Supplier Validation - Control account and party type are mismatched
PAN No Validations - This Pan No. is already in use in another party. - PAN Number should have 10 characters.
Allow Duplicate PAN No? - Yes / No - Only will show when given Pan no is already exist for another party.
Credit Period Validation - Credit Period must be between 0-999
Select Payment Term - Select from Payment Term Master
TDS A/c Code (If Applicable) - TDS Not Application, TDS Paid / Adjusted, TDS on Contractors 1% etc..
Apply Discount - Yes / No
Input Tax Credit - Is Eligible, Not Eligible, NA
Is E-Invoice Mandatory? - Yes / No

Optional Fields

Optional Fields
Notes

Features

Features
Create New
Modify
Delete Validation - You may not modify / delete this record as party is not active. - This party is used in a tables and may NOT be deleted.
Change Party Type - To modify party type and link to A/c (as per chart of accounts).
Export To Excel - To download report in excel format.
Party Group - To modify Party Group Master - Party Group Name Validation - You can not add a new Party Group in this master.
Payment Terms - To create Payment Terms Master - Payment Term Name
Party Category - To create Party Category Master - Category Name
Party Segment - To create Party Segment Master - Description

Branch Details - Mandatory Fields

Mandatory Fields
Customer / Supplier ID
Branch ID - Auto generated by System
Branch Name Validation - Branch Name needs to be 50 characters.
Address Line 1 Validation - Address Line needs to be 100 characters.
Address Line 2 Validation - Address Line needs to be 100 characters.
City Validation - City Name needs to be 50 characters.
State Name - Select from State Master
Pin Code Validation - Pin Code needs to be 10 characters.
GST Registration Type - Registered, Unregistered, Composite
GSTIN Validations - Please specify GSTIN and should have 15 characters. - GTIN no. needs to be in valid format. - For Unregistered Party, you cannot have GSTIN. - This GSTIN is already in use in another party.
Customer Type - Business, Consumer, Export
TCS Code - Not Applicable.
Default Excise / Service Tax Code - Select from Excise Rates Master
Is LBT Applicable ? - Yes / No
Is Road Permit Required? - Not Required
Distance(In KMs)

Branch Details - Optional Fields

Optional Fields
ST Registration No Validation - ST Registration needs to be 50 characters.
CST Registration Validation - CST Registration needs to be 50 characters.
ECC No / Service Tax No Validation - ECC No needs to be 50 characters.
LBT No Validation - LBT No needs to be 30 characters.
PLA No Validation - PLA No needs to be 30 characters.
Range / Division Validation - Range needs to be 150 characters.

Branch Details - Features

Features
Create New
Modify
Delete Validations - Only one line is there in this document. You have to delete the whole document itself. - You may not create, modify / delete this record as party is not active.